ARTICLE I
PARLIAMENTARY PROCEDURE
Sec. 1 The rules contained in the current edition of Robert's Rules of Order Newly Revised shall guide the proceedings of the Club, unless in conflict with these bylaws.
ARTICLE II
COMMITTEES
Sec. 1 As necessary to conduct business, the Executive Committee may from time to time authorize the creation of ad hoc Committee(s) and appoint members to fulfill the duties of the Committee.
ARTICLE III
DUTIES OF OFFICERS
Sec. 1 Each officer shall perform the duties as set forth in these Bylaws.
Sec. 2 The President shall arrange and preside over all meetings of the Executive Committee and any Annual or general membership meeting(s), if scheduled; shall enforce the Constitution and Bylaws; and shall possess such other powers and duties as normally pertain to such a position. The President shall sign all contracts made by the club and approve all bills for payment. The President shall be, Ex-Officio, Chairman of all Committees.
Sec. 3 The Vice President shall assist the President as needed and be the presiding officer of the club in the event of the President’s absence, incapacity or inability to serve for any reason.
Sec. 4 The Secretary shall attend and record the Minutes of all meetings of the Membership and Executive Committee. The Secretary shall have the custody of all documents, periodicals and correspondence of the club. The Secretary shall make a detailed report, at the Annual Meeting, including accomplishments of the previous year. The Secretary shall send all notices for membership meetings and for meetings of the Executive Committee.
Sec. 5 The Treasurer, or a deputy appointed by the President, shall sign all checks and be responsible for the financial management and accountability of funds as prescribed in WBCCI international Bylaws, Article XVI Financial Management Sec. 12 - 13 and Policy, Financial Data Guidelines. If the club elects to collect dues and/or retain a fund balance, The Treasurer shall keep a record of all monies, bills and payments of the organization and will give an annual report of his office at the Annual Meeting. The Treasurer must have Executive Committee approval for any distribution greater than $100.00.
Sec. 6 The Executive Committee shall be made up of five members, the above noted Officers along with the Immediate Past President.
ARTICLE IV
REVENUE AND DUES
Sec. 1 Annual dues, if any, shall be set by the Executive Committee.
Sec. 2 The fiscal year shall be the calendar year.
ARTICLE V
LIABILITY
Sec. 1 Neither the Club nor its officers are responsible for loss of or damage to property or for injury to or death of a person on the premises of any Club function. This freedom from responsibility for loss or damage to property applies regardless of whether that property has been received by any member or officer or left upon the premises.
ARTICLE VI
MEETINGS
Sec. 1 Executive Committee meetings may be physical, electronic or via conference call. The purpose of these meetings shall be to conduct the business affairs, to process amendments to the Bylaws, to schedule desired future activities and set the agenda for any Annual or general membership meetings.
Sec. 2 The annual membership business meeting held during the month of September may be physical, electronic or via conference call. The purpose shall be to conduct the business affairs, to schedule desired future activities and election and Installation of Officers.
Sec. 3 The notice for any general membership meeting will contain the date, time location and agenda of the meeting. If it is not a physical meeting, then the notice shall include contact information for the virtual meeting.
Sec. 4 A hard copy or an electronic ballot may be used to obtain the vote of the membership on any proposal that has been properly sent to the membership, when such is deemed desirable or necessary by the Executive Committee.
ARTICLE VII
AMENDMENTS
Sec. 1 These Bylaws may be amended at an Executive Committee meeting by a majority vote.
Sec. 2 Any amendment proposed by the membership or an Executive Committee member shall be received by the President not later than thirty (30) days in advance of an Executive Committee meeting. Voting on any amendment may be done at the meeting or electronically.
Sec. 3 A notice containing the proposed amendment or amendments shall be delivered by first-class mail or electronically to each member of the Executive Committee at least fifteen (15) days prior to a meeting to vote on any proposed amendment(s).
ARTICLE VIII
DISSOLUTION
Sec. 1 In the event the members deem it desirable to dissolve this club, the members shall, through the club President, follow the appropriate procedures as prescribed in Article VII of the International Club Bylaws. These procedures are in accordance with Section 501 (c) 7 of the Internal Revenue Service Code.
These Bylaws, as last amended, were adopted by the Board on May 25, 2022 (Date) at Winter Haven, FL (City, State, or Province)