FAQs

REGISTRATION:

Q1:  How do we register for the International Rally?

A:  Click the link below to register. Or call the ACI office at 937-596-5211 to register. If paying by check, make a check payable to WBCCI, in US Funds Only, and mail to: WBCCI, P.O. Box 612, Jackson Center, OH 45334.

 

 

Q: What is the cancellation policy?  
A: If you need to cancel your rally registration, refund requests must be submitted in writing to rally@airstreamclub.org. Refund schedule is as follows:

• Refund requests received on or before June 28, 2025 – 100% refund MINUS $50.00 cancellation fee.

• Refund requests received after June 28, 2025 - 50% refund issued (50% cancellation fee assessed).

• Refund requests received after August 9, 2025 – No refund issued.

If you might have to cancel after August 9th, please consider obtaining travel insurance. You can learn more about travel insurance from our partner TME Travel Insurance.

Q2:  May we attend the entire rally without having our Airstream parked on site? 
A:  Yes, you may register for the rally without paying any camping fee. The rally fee is $125 per adult and $75 per youth (13 yrs – 17 yrs). Children (4 yrs -12 yrs): $50. Children 3 and under are free.  

Q3:  What is the difference between an Off-site Registration and a Day Pass? 
A:  Members who wish to stay in a hotel or at a nearby campground are considered "Off-Site" registrations. They pay the rally fee (described above) and attend the whole rally with the same privileges as members staying on-site in their campers.  Day passes are for a specific day and allow the member or guest to attend all activities for that day but does not include any meals, gifts, pins, or other giveaways. 

Q4: What are my options for a hotel stay during the rally?  
A: A group rate has been pre-arranged at the following hotels: 

Wyndham Garden York - 2000 Loucks Rd, York, PA 17408, Phone: (717) 846-9500.  Online reservations may be made here.  Make your reservation by August 12, 2025 to receive the group rate of $89 - Single and Double Occupancy | $99 - Triple Occupancy | $109 – Quad Occupancy, plus taxes. 

The Yorktowne Hotel – 48 E. Market St, York, PA 17401, Phone:  Online reservations can be made here.  Alternatively, you can call the central reservations line at 1-800-774-1500 and quote the code ACI.  Make your reservations by July 20, 2025 to receive the group rate of $149 for Single or Double occupancy, plus taxes.  

Q5:  Will being an International, Region or Club Officer give me a priority with registration? 
A:  No. All registrations are processed on a first-come, first-served basis. 

Q6:  Do Rally Committee Chairs or volunteers get priority with registration?   
A:  No. All registrations are processed on a first-come, first-served basis. 

Q7:  We’re traveling together in one Airstream but have two membership numbers. Are we eligible for two entries in the drawings and two lifetime member discounts?  
A:  Yes, one person should register with an RV on site plus one adult, and the other as no RV on site and one adult. 

Q8:  What if something comes up and I need to cancel my registration?  
A:  Refund requests are to be submitted in writing to rally@airstreamclub.org. Refund requests received on or before June 28, 2025 will be assessed a $50.00 fee. Requests on or after June 28, 2025 will be assessed a 50% fee. NO refunds after August 9, 2025. No Exceptions.  If you might have to cancel after that day, please consider obtaining travel insurance.  

Q9:  What is a Day Pass and where do I purchase one? 
A:  Day passes can be purchased from the Cashier at the Welcome Area during General Parking and then at Member Services for the remainder of the rally. All Day Passes are non-refundable. 

Guests - A member who has paid to attend the Rally may arrange for their guest(s), who is not a member or is a past member of ACI to receive a daily guest pass. These passes will be valid for one (1) day.  

Guest Day Pass Prices:  

• Adults (18 & over) = $25.00 each per day

• Youth (13-17) = $15.00 each per day 

• Child (4-12) = $10.00

• Child (3 & under) = Free if accompanied by a paying adult  

Members - A member who hasn’t paid to attend the Rally may purchase a Day Pass to attend events at the Rally. These passes are valid for one (1) day. Prices are the same as a Guest Day Pass (see above). 

Day Pass attendees (members or guests) may attend all events (with the exception of meals) on the day they have paid for. Day Pass attendees are not entitled to any complimentary promotional items or meals. 

VENUE, UTILITIES & FACILITY AMENITIES: 

Q10:  What is the York Expo Center address?  
A:  334 Carlisle Avenue, York PA 17404 

Q11:  Can I send mail or a package to the facility?   
A:  Yes. ALL MAIL MUST HAVE YOUR BRN (Big Red Number) MARKED ON IT. Please address your mail with the following 4 lines (adhering to this format really helps our Mail Committee!): 

     York Expo Center / Airstream Rally 
     BRN FIRSTNAME LASTNAME 
     334 Carlisle Ave  
     York, PA  17404 

Mail and packages should be scheduled to arrive no earlier than August 21, 2025. 

Q12:  What are the facilities at the York Expo Center? 
A:  Each campsite has 30-amp electric.  Water connections will be “daisy-chained” so remember to bring a “Y” connector.  Tanks will be pumped out every four (4) days and additional pump-outs can be purchased if needed.  The majority of the campsites will be on grass. They also have restrooms and shower houses on-site.  The York Expo Center is a beautiful, well-maintained facility. Located within minutes of major highways, this remarkable 87-acre fenced and gated campus lies within a residential neighborhood.  Year-round buildings are heated and air conditioned. 

Q13: Can I rent a golf cart or bring my own?  
A: Yes and yes. Information on rentals will be available soon. 

Q14:  Wi-Fi: Does free Wi-Fi exist, and where? 
A:  Strong Wi-Fi exists in the main buildings but not in the general parking areas.  

Q15: Are we allowed to have campfires?  
A:  Raised, self-contained campfires are permitted at the York Expo Center. This includes propane and wood burning firepits. 

Q16: What is the flag display policy?
A. At the Airstream Club International Rally, we take pride in maintaining a welcoming and respectful environment for all participants. To uphold the spirit of unity and camaraderie, we ask that attendees adhere to the following guidelines regarding flag display:

1. Official Flags Only:
   We encourage the display of national, state, and Airstream Club flags, as well as military service flags, in accordance with proper flag etiquette.

2. No Political Flags:
   To ensure the rally remains a non-partisan and inclusive event, the display of political flags, banners, or signs of any kind is not permitted. This policy helps to foster a respectful atmosphere where all members feel welcome.

Thank you for your cooperation in maintaining a positive and inclusive environment for everyone at the rally.

Q17.  Do we need to bring extra hoses, power cords, and adapters? 
A:  Yes, just in case. The exact amount of electrical cord you will need is dependent on the length of the trailer and varies based on your exact campsite's distance from the pedestal or distribution panel. Plan to bring (2) 25 ft. or longer water hoses and a Y-connector. Also note the facility power pedestals will have only 30-amp sockets, so bring the appropriate adapter for your trailer! 

PARKING, ARRIVAL & DEPARTURE: 

Q18:  When will Rally parking begin? 
A:  General parking is August 23 8 am-6 pm. You may select an earlier parking arrival date of August 20, 21 or 22 when registering.  

*IMPORTANT* CLICK HERE TO REVIEW THE ARRIVAL DETAILS. 

Anyone arriving after 6 pm beginning on August 18 may stay in the staging area, remain hitched, and dry camp overnight until the Rally Arrival Team opens the parking gates at 8 am.  Anyone who arrives between 8 am-6 pm prior to their registered arrival date will be charged $75 per night to be parked in their campsite before their registered parking date.  However, you cannot be parked before Wednesday, August 20. Please try your best to pre-register for the day you want to park in your camping spot: the Rally Arrival Team thanks you! 

Q19:  Can I park with my buddy? 
A:  The parking team will make every effort to park you with your friends, but you must arrive together. Please review the following information that will help us help you park with a group:  

• Please plan to meet offsite and caravan to the grounds together. 

• Want to park with your Home Club or in any group of five or more Airstreams? Groups of five or more Airstreams should register for Group Parking by emailing rally@airstreamclub.org. If you are not registered with a Group leader, we will not have the ability to plan space for you to park in the same area. Contact your Home Club president to learn about arrangements to park with your Home Club. 

• If you are planning to park in a Group, everyone in the Group needs to be registered to arrive the same day. 

• If you are planning to park with any of the following Groups, be sure to select that group when you register: ADA, Band and all Intra-Clubs.  

In short, as amazing and extraordinary as our volunteer parking crew is, we likely will not be able to accommodate requests for special parking at the time of your arrival if you haven't made arrangements per the above guidelines. 

Q20:  Can I keep my tow vehicle parked with my trailer at the campsite?  
A: Yes, and you'll be able to unhitch to come and go as you please. You can drive your vehicle up to one of the designated parking areas near the buildings to attend functions.  

Q21:  For members staying offsite, will my vehicle that I drive to and from the rally be able to park close to the activities?  
A:  Yes, parking will be available. 

Q22: Will the Interstate, Rangeline and Atlas units be parked in their own area or dispersed throughout the facility? 
A: Interstate, Rangeline and Atlas units are parked based on arrival time and will be parked amongst the rest of the Airstreams, not in a separate area. 

Q23:  Will Interstate, Rangeline and Atlas members be able to move their rigs in and out of the area, as others can move their tow vehicles to go shopping, empty tanks, etc.? 
A:  Yes, you will be able to move in and out of the parking spots throughout the campgrounds. 

Q24:  How long does the rally last and when do I leave? 
A:  The rally officially kicks off with Opening Ceremonies Saturday evening, August 23. The Vintage Airstream Club Parade is earlier in the day Saturday afternoon.  If you can get to the rally in time for the parade, it's really fun to see the Vintage Airstreams arrive all lined up by year and parading to their parking spots! You can come and go from your campsite as you please all week long.

The rally ends late on Thursday evening, August 28, so departure day is by noon on Friday, August 29. It's OK if you can't stay until the very end of the rally: we'll be sad to see you go early, but no one is going to stop you if you take off before Friday.

On the contrary, you can stay camped at the York Expo Center for $40 per night for full hookups, $35 for Electric and Water, and $30 for Electric only. You must obtain a parking permit and pay at the Expo Center office via credit card, cash or check once you are at the rally. The office is open Monday through Friday, 8:30 am - 4:30 pm. If you wish to stay for more than 2 days, you will need to move to the regular campground on the premises.

EXHIBITORS: 

Q25:  Will exhibitors be at the rally? 
A:  Yes, the Exhibit Hall will be open each day of the rally. Stay tuned to upcoming announcements on when you can sign up as an exhibitor at Rally2025! Click here to see a list of last year's exhibitors to give you an idea of what you can expect to see on the show floor. 

VOLUNTEERING:  

Q26:  How can I volunteer for a committee?   
A:  Committees seeking volunteers will post their needs in the Blue Beret in upcoming months.  We will also post volunteer opportunities in SignUpGenius in the coming month. You can ask anyone who's been there before, volunteering is a fun way to meet people at the rally! You can also email your interest in volunteering to rally@airstreamclub.org. 

CHILDREN: 

Q27:  Are there activities for the children?   
A:  The rally will have STEM-based activities programmed as a daily (Mon-Thurs) kids camp for youth (ages 13-17) and children (ages 4-12). The cost for Camp Junior Streamers is included in their rally fee.  Children must be included in the registration to be eligible to attend the kids camp activities. 

PETS: 

Q28:  Can we bring our pets?   
A:  Yes, please make plans to bring your furry friends per the following On-Grounds Pet Policy: All pets must be on a 6-foot, non-retractable leash when outside the Airstream. Always check collars and leashes to make sure they fit correctly and are working properly. A size-appropriate pet containment system can be used at the campsite. Pets are not permitted in the buildings or outside dining areas during a meal with the exception of working service animals as defined by the Americans with Disability Act are allowed in the buildings. During severe weather, pets may be taken into the designated shelters. Well-mannered dogs are welcome to play and exercise in designated dog parks. Always clean up after your pet. And, make sure your pet has an ID tag. 

GENERAL: 

Q29:  Where do I find the Rally schedule and exhibitor list?  
A:  The rally schedule, activities and exhibitors will be posted on the rally website soon.  As well as the special gatherings of for each region and intra-club.  Details of the presentations and gatherings will be available in our event app, Whova, starting in June 2025. 

Q30:  Tell me about the Heritage Rail Trail in York, PA!
A:  Definitely bring your bikes, not only to get around from your campsite to the buildings but to cycle along the Heritage Rail Trail in York, PA.  Extending approximately 30 miles between the City of York and the Mason-Dixon Line, the trail weaves through 11 municipalities and connects to the Torrey C. Brown Rail Trail in Maryland.  The Heritage Rail Trail County Park is a short 1.2 mile ride from the Expo Center. 

With an easy grade, 10-foot-wide paths of compacted stone and asphalt – also ADA-accessible – the trail offers an enjoyable journey for everyone. And though it's a modern-day attraction, established in 1992, it resides among centuries-old locomotive history. The Northern Central Railway of York, an authentic replica of the 1860s steam locomotive, offers train excursions and runs adjacent to the trail, so stay clear of the tracks. 

Q31: What other attractions are in the immediate area? 
A: Attractions within an hour’s drive of York: 

1. Gettysburg National Military Park (30-40 minutes) 

• Location: Gettysburg, PA 

• Attractions: Walk through the historic battlefields of the Civil War's most famous battle. The park features guided tours, the Gettysburg Museum of History, and monuments commemorating the soldiers who fought. 

• Highlights: Visitor center, cyclorama painting, and ranger-led programs. 

2. Lancaster County and Amish Country (45-60 minutes) 

• Location: Lancaster, PA 

• Attractions: Explore Pennsylvania Dutch Country, known for its Amish culture, crafts, and food. Visit quaint towns, farm markets, or take a buggy ride. 

• Highlights: Strasburg Rail Road, Kitchen Kettle Village, and Amish tours. 

3. Hersheypark and Hershey’s Chocolate World (45 minutes) 

• Location: Hershey, PA 

• Attractions: A family-friendly amusement park with roller coasters, water rides, and entertainment. Hershey’s Chocolate World offers interactive chocolate experiences and factory tours. 

• Highlights: Amusement park rides, Hershey’s chocolate factory tour, and Hershey Gardens. 

4. Indian Echo Caverns (45 minutes) 

• Location: Hummelstown, PA 

• Attractions: A beautiful underground cavern system with guided tours that showcase natural formations like stalactites and stalagmites. 

• Highlights: The caverns' unique limestone formations and scenic grounds for picnics. 

5. Susquehanna Riverlands and Pinnacle Overlook (45-50 minutes) 

• Location: Holtwood, PA 

• Attractions: Scenic overlooks of the Susquehanna River and hiking trails that offer stunning views and access to the river for kayaking or fishing. 

• Highlights: Pinnacle Overlook, Kellys Run Nature Preserve. 

6. Hershey Gardens (45 minutes) 

• Location: Hershey, PA 

• Attractions: A stunning 23-acre botanical garden with themed gardens and a butterfly atrium. 

• Highlights: Seasonal flowers, butterfly atrium, and children’s garden. 

7. National Civil War Museum (50 minutes) 

• Location: Harrisburg, PA 

• Attractions: A comprehensive museum that covers the entire scope of the Civil War, offering artifacts, displays, and interactive exhibits. 

• Highlights: Multimedia exhibits and extensive Civil War collections. 

 

updated October 30, 2024