Rally Hosting Tips Document for download 

Arrival Tips

  1. Greet people as they arrive. Make them feel welcome.
  2. Collect the rally fee, and hand out the welcome packet
  3. If Boondocking identify the places available to park.
  4. Point out the locations of the meeting places and other facilities of the campground.
  5. Have a sign-up sheet or a verbal agreement for the volunteer helpers.  

During the Rally:

  1. Breakfast: On your own or put on a continental breakfast.
  2. Lunch: On your own or suggest a great restaurant or brew pub to participants.
  3. Happy Hour: This optional social get-together usually starts around 4:00 p.m. and continues until about 6:00 p.m. Ask everyone to bring light snacks. 
  4. Evening Meal:
    • Pot Luck: meals can start anytime after happy hour. Plan it at least an hour after “happy hour” to give members time to go back to their trailer and prepare- let  people know if they need to bring their own plates, utensils and drinks.
    • Catered meal: works well at some locations, but adds to the cost of the rally fee.
  5. Evening Campfire: WDCU rallies almost always have a campfire in the evening. Ensure there is enough legal firewood for the nightly campfires.

Rally Hosting Tips document for download