- Greet people as they arrive. Make them feel welcome.
- Collect the rally fee, and hand out the welcome packet
- If Boondocking identify the places available to park.
- Point out the locations of the meeting places and other facilities of the campground.
- Have a sign-up sheet or a verbal agreement for the volunteer helpers.
During the Rally:
- Breakfast: On your own or put on a continental breakfast.
- Lunch: On your own or suggest a great restaurant or brew pub to participants.
- Happy Hour: This optional social get-together usually starts around 4:00 p.m. and continues until about 6:00 p.m. Ask everyone to bring light snacks.
- Evening Meal:
- Pot Luck: meals can start anytime after happy hour. Plan it at least an hour after “happy hour” to give members time to go back to their trailer and prepare- let people know if they need to bring their own plates, utensils and drinks.
- Catered meal: works well at some locations, but adds to the cost of the rally fee.
- Evening Campfire: WDCU rallies almost always have a campfire in the evening. Ensure there is enough legal firewood for the nightly campfires.