- A rally fee should be established to cover all expenses.
- Rally costs are based on things like:
- Group meals i.e., breakfast or catered dinner.
- Event souvenirs
- Firewood for group campfire
- Any costs to be shared by the group.
- Determine the Rally Fee amount. This amount should include all your rally expenses divided by number of attendees.
- Determine how rally fees will be paid e.g., Cash or Check
- Keep a detailed list and receipts of Rally Expenses and Fees paid.
- Submit an expense sheet after the rally to the Unit Treasurer and President
- Discuss with the Unit Treasurer and President about Rally overages or shortages that you expect (some of these points will be reiterated in the post-rally section).
Rally Hosting Tips document for download